AnonyMouse_51737 Posted June 11, 2015 Posted June 11, 2015 Hi all, I have committee members who completed EY2 paper version and have never stood down (I know lucky me) so have old police check too. Each AGM they are re elected to continue their service. I've never re done their EY2 or asked them to get a DBS through Ofsted as its never been questioned as its continued service. I've seen a note from someone saying they need updating to electronic EY2 and DBS as they are re elected each AGM, does anyone else do this?? I'm going to read a bit more into it as well but I thought easiest thing would be to ask you lot x
AnonyMouse_12960 Posted June 11, 2015 Posted June 11, 2015 oh goodness, i hope not! Our trustees are years and years old!
AnonyMouse_51737 Posted June 11, 2015 Author Posted June 11, 2015 That's exactly what I think/thought, it's one of them heard it on a grape vine things I think, but thought I'd check for my personal reassurance that it's not required x
AnonyMouse_3139 Posted June 11, 2015 Posted June 11, 2015 At our inspection earlier this year, Mrs O wasnt happy that I hadnt kept them up to date with committee names, when I said they hadnt completed EY2 or DBS she said 'Never mind that, I need to know their names to check against the list I have'. So that was that!
AnonyMouse_3975 Posted June 11, 2015 Posted June 11, 2015 I'm not sure about Committee members renewing. But it is a legal requirement to keep OFSTED up to date with information about the Committee. It went against us. OFSTED had a different list to ours. Our members had completed there DBS checks but hadn't gone on to register in the DBS register and then do a EY2 which ties then in with our setting. Following up on this OSFTED still didn't have two of our Commitee members mames as there EY2 had been rejected because they hadn't registered on the DBS register and we were unaware of this. I had to argue the point with OFSTED before we finally agreed about it not being our fault. Maybe one inspector wasn't worried but the two I saw certainly were.
AnonyMouse_51737 Posted June 12, 2015 Author Posted June 12, 2015 I phone up usually twice a year at random points to just ask what names they have on their system to make sure it's all tickety boo, but I've never heard of having to notify them after each AGM even if there has been no changes. I once phoned got list all good, phoned later in year and it had a random person back on it from years ago. ?
AnonyMouse_2846 Posted June 24, 2015 Posted June 24, 2015 Im just getting organised for our AGM doe anyone have a proforma that they send to ofsted with new committee members on? I am taking over as nominated person and in the past and have been informed it has just been in a letter I cant find specifics in the EYFS framework (Or ive missed it) and I wondered what others did please? Andrea
AnonyMouse_2846 Posted June 24, 2015 Posted June 24, 2015 ive just found the answer thankyou!! All sorted :-) 1
AnonyMouse_22106 Posted June 26, 2015 Posted June 26, 2015 So to clarify is it DBS first and then EY2 - or the other way round?
AnonyMouse_23964 Posted June 26, 2015 Posted June 26, 2015 I spoke to ofsted last week to check which people they had down as committee members. I also asked about the process for new members. He told me dbs first (including update service) then when you have your dbs registration number, EY2. He sounded believable????? 1
AnonyMouse_22106 Posted June 26, 2015 Posted June 26, 2015 I spoke to ofsted last week to check which people they had down as committee members. I also asked about the process for new members. He told me dbs first (including update service) then when you have your dbs registration number, EY2. He sounded believable????? Why do committee members need to pay for update service??
AnonyMouse_51737 Posted June 26, 2015 Author Posted June 26, 2015 Yes DBS first then EY2, you can start EY2 but you can not submit until you have DBS and signed up to update service. Update service is free to sign up to for volunteers x 2
AnonyMouse_39602 Posted September 20, 2015 Posted September 20, 2015 I was thinking that due to the hassle of the Ey2 that new committee members I would do a DBS CHECK only and only do Ey2 for those that hold a position ie chair and deputy chair. They are staying on so therefore have already completed their EY2 , just worrying Ofsted may not accept this but in reality makes sense to do this way. I am the registered person for setting , the committee only have supervised access to children and as parents they are there daily. Can't find any ruling to say otherwise and we are going to write policy to back it up , your thoughts or advice please
AnonyMouse_3735 Posted September 20, 2015 Posted September 20, 2015 Are you the registered person.. or nominated person to deal with Ofsted.. I thought that if you have a Committee they are the registered body , and that includes all of them, not just the nominated officers, which is why all have to be registered with Ofsted. They may not have child contact but they are ultimately responsible for the setting and staffing etc. including the person in charge of the setting day to day (manager, supervisor or whatever you choose to call them ) who may be the nominated person to deal with Ofsted.. although they didn't always allow this. We had a period where they insisted the nominated person was the Chair.. caused us no end of headaches as I never got the paperwork etc they sent to her !
AnonyMouse_23964 Posted September 20, 2015 Posted September 20, 2015 Without checking I think Inge may be right. Lots of settings have had issues with their inspection grades because Committee members not had DBS in place and or Ofsted not notified of changes in timeframe.
AnonyMouse_11396 Posted September 20, 2015 Posted September 20, 2015 Yes I think Inge is correct. I do know of a local setting to us that was temporarily closed down due to DBS and EY2's not been completed for all committee persons. I would give Ofsted a quick call with this one.
AnonyMouse_39602 Posted September 20, 2015 Posted September 20, 2015 Thanks ladies x still waiting to hear from Ofsted regarding our charge ! They will all have DBS in place just not EY2 which to be honest causes major headaches ! And they have updated list ( when they get their admin right) from us each time of a change , will email tomorrow as when you ring you always get a different answer depending on who you speak to , hence putting a policy in place to cover ones backside ! 2
AnonyMouse_39602 Posted September 20, 2015 Posted September 20, 2015 Just to say we paid the reduced charge this year so will be interesting if they try to charge more and no news on refund !
AnonyMouse_20043 Posted October 8, 2015 Posted October 8, 2015 You need all Committee members to complete an EY2 which needs a DBS check as well. If they don't have it they have to do that form making sure they register for the update service (don't know why). They have to register for the update within 19 days or else they have to redo it. Once they have their DBS number they have to go back into their EY2 and add the number. Only when you receive a suitability letter from Ofsted are they on the Committee as far as Ofsted are concerned. You need to complete an EY3 to tell Ofsted the names of those leaving the Committee and those joining. We had a lot of trouble getting our Committee to complete their EY2's last year so this year I am going to do it with them so they get it right. Don't forget if you are a charity run group you also need to update the Committee members details with the charity commission.
Guest Posted October 23, 2015 Posted October 23, 2015 I'm really confused by all of this! We have a management team made up of the Chair, secretary and treasurer and then myself (administrator) and the supervisor, we are all DBS checked and on Ofsted records. We then have a fundraising committee who have nothing to do with the day to day running of the pre-school and are responsibly purely for helping with fundraising events (and most of the time they don't help or even turn up to meetings, but that's anoth't er story!), and we have not run DBS checks on them as they do not have any access to children or any information about children or any of the background stuff for the pre-school. Before they started charging we would have run a CRB for them, but once the charge came in we stopped as we go through fundraising committee members like they're going out of fashion and they never do anything anyway. So now I'm worried! Although we did have an inspection last year and received a "Good" rating and we were acting in this way at that time. Maybe we were just lucky. I did ask Ofsted about it and their response was Prime purpose is childcare: Where the prime purpose of the committee is the provision of childcare then we require an EY2 form from every individual on the committee. The committee must let us know about any changes to its membership, not just changes to the chair, secretary and treasurer. Each new committee member must send an EY2 form to us to allow us to carry out the necessary checks on their suitability, unless we have already completed such checks within the last three years and there has been no significant gap in care or increased access to children. Prime purpose other than childcare: In some cases the main purpose of the committee is not the provision of childcare, and childcare is just one aspect of its work. In these cases we need to assess the relationship between the committee and the childcare. If the committee is distant from the childcare provision and its members are not actively involved then we would normally ask the committee to nominate the most senior person with direct delegated responsibility. This nominated person would be the only committee member required to complete a declaration and consent form.
AnonyMouse_23964 Posted October 23, 2015 Posted October 23, 2015 What status is your group - who is the registered body with ofsted. Mine is The Committee of ...... That is on our ofsted registration certificate. Everyone who has been voted onto that committee is registered with and checked by ofsted. As you mentioned paying for crb checks on this sub committee I would assume that they are not committee members? Do they have a vote?
Guest Posted October 25, 2015 Posted October 25, 2015 I haven't got it in front of me, but I think it also says "the committee of", but we don't vote fundraising committee members onto the committee as such, they volunteer and we accept, the only people we vote on are the management team - Chair, Secretary and Treasurer.
AnonyMouse_51737 Posted October 25, 2015 Author Posted October 25, 2015 If you only vote on those three people are you quorum with just them and run as per your guidelines? We have to have a min number made up of various representatives, if you include the fundraising team as being in them numbers and if they vote on / have a say in meetings etc how the setting is run then I would definatley say they are making up the committee which runs the setting so would need to be on companies house and EY2. If on the other hand they are not in the numbers to make up your 'needed committee' and do not take part in committee meetings nor have any say in the policies or procedures along with purchases and so forth then I think you could class them as a fundraising team in effect 'sub committee' who's only purpose is to fundraise meaning no EY2. They must not make or vote towards any decisions, just check that you don't need more than just chair, treasure and secretary to make up your numbers x
AnonyMouse_23964 Posted October 26, 2015 Posted October 26, 2015 As forever young said, check your constitution first as find out how many people you need on your committee. If you decide that your members of the fundraising sub-committee do not need to be registered with Ofsted, you could look into completing any DBS for them as volunteers - much cheaper (I think?) Is your group a registered charity?
AnonyMouse_7120 Posted October 26, 2015 Posted October 26, 2015 (edited) Committee DBS is £8.10 with capita, we run similarly to you kiddywink, the officers sort things like how much pay rise etc..( I refuse to have 12 parents know what I'm paid) the others only really get involved with fundraising, but all are DBS and EY2'd, there has been a big drive by our county lately as many were having DBS but then thinking that was it and not completing EY2 and being judged as 'inadequate' based on it, I'd say you were lucky with your inspector...were you asked who your committee were ? They usually have a list (of about 8 years worth as they take no notice of the ones you've removed) and then ask to see DBS record. We also have a safeguard trained member now, but that could well be a county thing. Edited October 26, 2015 by Mouseketeer 1
AnonyMouse_3975 Posted November 18, 2015 Posted November 18, 2015 Somewhere on the forum a kind person had uploaded a file detailing links and procedure for Commiteee members to follow to get their checks , ey2 etc completed. I dont seem to be able to find it now. Can anyone locate it for me please?
Guest Posted November 27, 2015 Posted November 27, 2015 Committee DBS is £8.10 with capita, we run similarly to you kiddywink, the officers sort things like how much pay rise etc..( I refuse to have 12 parents know what I'm paid) the others only really get involved with fundraising, but all are DBS and EY2'd, there has been a big drive by our county lately as many were having DBS but then thinking that was it and not completing EY2 and being judged as 'inadequate' based on it, I'd say you were lucky with your inspector...were you asked who your committee were ? They usually have a list (of about 8 years worth as they take no notice of the ones you've removed) and then ask to see DBS record. We also have a safeguard trained member now, but that could well be a county thing. I think you are probably right and we were lucky with our inspector, although a parent childminder recognised her from her inspection and wished us good luck as she thought she was vicious! She did ask to see our list of checks that we had done which the Supervisor showed her, but she couldn't find our list of current committee (and she decided not to worry to much about that as she could see we had been running checks (she obviously didn't click that our fundraising committee hadn't been checked). All this stuff about applying for an EY2 & DBS check is confusing me, I thought it was all party of the same process? We used to fill out a paper EY2 to send to Ofsted and they then ran the CRB check and now I instruct people to follow this link https://online.ofsted.gov.uk/OnlineOfsted/Default.aspx to start the process of their check. Is there anything else we need to be doing?
AnonyMouse_7120 Posted November 27, 2015 Posted November 27, 2015 I don't think so kiddywink, as long as they did the update in the time scale they can then do the ey2 :-)
Guest Posted November 27, 2015 Posted November 27, 2015 Do you know if there is anything from Ofsted that actually properly explains the process of checking a committee member, from start to finish? We haven't done the update service for anyone, didn't realise we had to and now I'm not sure if they have an EY2 or not. I've trawled the internet and the only Ofsted stuff I can find on DBS check seems to mainly talk about employing staff. This is all really doing my head in - I'm losing the will to live!
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