How many Observations

[AnonyMouse_58520]

Please can we have a way of seeing how many observations that staff have done of a child in a period, both published and unpublished. Currently if you look at the children page, the numbers there include anything parents have put on. If you go to thoroughness then it doesn't show unpublished observations or ones that have COEL attached to them.

 

This would allow me as a manager to be able to look and check that staff are doing enough observations on their children.

 

Thanks

[AnonyMouse_42551]

I and other settings have been asking for this for some time now please see my thread on here somewhere, we really really need this for supervisions and appraisals..........please.........xx

[AnonyMouse_7120]

http://eyfs.info/forums/topic/48988-number-of-obs-per-keyperson/

[AnonyMouse_42551]

Hi is there any update on this please?xx

[Lauren]

Hi everyone, 

A screen that shows how many observations each individual staff member has made is still on our to do list but it is very near the top now. 
I'm afraid we still don't have a release date for it yet, but one of us will reply on this threat to let you know when it's ready. 

Columbo26, what you've described is a little bit different to what we had in mind. Is it important for you to be able to see the number of staff made observations for each child (so the chosen child has 17 observations in this term made by a staff member), regardless of which assessment, if indeed any, has been made? Or would being able to see the number of observations each staff member has made (which we were intending to add in this new screen), and the number of assessments for each child in certain frameworks/aspects (which you can already see in the available analysis screens) be enough? If you do need to see the number of staff made observations for each child, would you need to see that as a single number for each child (so all the observations across all staff members), or broken down into how many each staff member has made for that child (so staff member 1 added 3 observations for the chosen child and staff member 2 added 5 observations for the chosen child etc)? 

Best wishes,
Lauren

[AnonyMouse_42551]

Hi Lauren, The sooner we have this tool the better ive had so many meetings and discussions with staff on how to limit the observations but without me giving them actual numbers its very difficult to show them what im talking about. So I would like to see Staff member A made X obs on child B in this period, and then a total obs by staff member in that period.x

[AnonyMouse_7120]

I agree, and it needs to include all obs added by a staff member for their own key children and not just those with eyfs assessments attached please and Thank You :-) 

[Lauren]

Thanks for that Keyup and Mouseketeer! I've added those as notes to our project for that new screen :).

 

[AnonyMouse_74602]

It would be useful for me and an EY leader to see total number of obs by all staff and then an option to see a break down of how many from whom. The parents ones definitely being part of this total make it difficult to work out especially when some add them regularly.

 

many thanks,

Clare

[Lauren]

Hi Clare, 

Thanks for that. Our intention is to have the figures in the screen we're creating for this to purely be about the observations made by staff members - not relatives, so hopefully it will work well for you! 

Best wishes,
Lauren

[AnonyMouse_42551]

Hi is there any update on this project please?xx

[Lauren]

Hi Keyup, 

It looks like it's nearly ready! Our developers are just in the process of fixing a few little bugs with it. We will announce when it's live

Best wishes,
Lauren

[AnonyMouse_42551]

OOOO I cant wait it will save us sooo much time you wouldnt believe!!!!xx

[OlayaTapestrySupport]

Hi everyone!

We are very excited to announce that we have just released a ‘Staff Observation Counts’ screen on Tapestry!

You can find the screen by clicking on tracking > general.

This screen will allow you to view how many observations each staff member has added for the children in your account. This information can be accessed directly for individual children, but you can also take a wider look for entire groups.

You are also able to consult this data for specific periods, the child/children’s full Tapestry history or custom-made periods.

Alongside this new screen, we have also written a tutorial that will talk you through the feature. You can check this here.

I’m taking this opportunity to also inform you of another new screen that has been released simultaneously.

This is the ‘Relative Engagement’ screen. This screen will allow you to monitor parental engagement in terms of number of observations added, when was the last observation made by them added, the percentage of observations that they have liked, commented on, etc. The screen is also available for individual children and groups, as well as for specific assessment periods, full history or custom made periods!

This tutorial explains in more depth how this screen works and the data that can be found within.

Thank you so much for your feedback and suggestions – these have allowed us to add two features that we are sure will become very popular!

Best wishes,

Olaya

[AnonyMouse_7120]

Thanks all, it’s a really useful screen, will be invaluable in checking for inconsistencies in key groups and where some key workers are not pulling their weight and some are doing far to many, we know who our serial parent posters are but it’s been interesting to see which parents haven’t added anything (only a couple thankfully but I will be talking to them about the benefits of their child being able to share their achievements and news from home )

[AnonyMouse_42551]

For some reason I cannot see the relative screen?

Im loving the obs count screen, thank you sooooooo much!  Is there anyway to print he PDF on landscape so that it sort of fits to the page like the summative does?

thank you xxx

[AnonyMouse_7120]

I can’t see the relative option now either?  It I have seen it :-/ 

[EmilyTapestrySupport]

Hi everyone,

We're sorry for the confusion, unfortunately we have had to temporarily take the Relative Activity screen down as we noticed some issues with the way the scores were being calculated and we didn't want the screen to be giving people information that was misleading. 

We are working on fixing this as we speak and we are hoping to have the screen back up and running very shortly. We will let you know as soon as we have been able to add the screen back again.

Best wishes,

Emily

[AnonyMouse_7120]

Thanks for the update Emily, can you tell me what clicking the little blue arrows next to each staffs name is showing? I can see the figures change but not sure what to. 

[Lauren]

Sure! That orders the children by number of observations that the staff member you're looking at has done for them. Because it changes the order the children are in, it also changes the numbers for the other staff members. 

[AnonyMouse_7120]

ah that makes sense, thank you :-) 

edit - When exporting  the table to pdf  if I change the total number of obs for children that have had most/least the pdf is only showing alphabetical order?

Edited April 17, 2018 by Mouseketeer

[Lauren]

We'll look at amending that long term, but right now the data for the PDF comes from the same place as the data comes from when you load the page. So the filters you set will carry through to the PDF, but how you order the information when it's already on the page won't. 

We can definitely see the benefit of being able to export the PDF with the data in the order you've chosen though! 

[AnonyMouse_7120]

thanks Lauren, apologies I just sent a support ticket, I did put that selecting groups gave the pdf you wanted but ignore that it just so happened my most ob child in a group was also first alphabetically :-/ 

[Lauren]

Oh no problem! I'll go find it now :). 

[DanB]

Hey Mouseketeer. The PDF export has been updated to maintain the ordering you've chosen. Hope that proves useful

[AnonyMouse_7120]

50 minutes ago, DanB said:

Hey Mouseketeer. The PDF export has been updated to maintain the ordering you've chosen. Hope that proves useful

Thanks Dan, that will make it really easy to check that children are getting a fair crack of the ‘obs’ whip as children attending most should be sitting up the top and so on down 

[EmilyTapestrySupport]

Hi all,

I just wanted to let you know that the Relative Activity screen is now back on Tapestry!

All managers will be able to see the screen by default but if you want staff to be able to see it as well you just need to change the user permission for it from not permitted, to permitted. You can do this from the Control Panel -> User Permissions.

Do let us know if you have any more questions about it!

Best wishes,

Emily