AnonyMouse_51431 Posted April 26, 2018 Share Posted April 26, 2018 Hello everyone! OK lets talk GDPR! On our current enrolement forms we have emergency contacts in case the parents cannot be contacted. The data contains name, relationship to child and a contact number. The parents provide these details not the emergency contact. Anyone know if this is ok! I have a huge headache just from completing the audit and letters to go out! Thanks all, Kelly Link to comment Share on other sites More sharing options...
AnonyMouse_14268 Posted April 26, 2018 Share Posted April 26, 2018 We have told our parents to inform the emergency contact that we have their details. Link to comment Share on other sites More sharing options...
FSFRebecca Posted April 26, 2018 Share Posted April 26, 2018 On our enrolment form (here in the resources section) we have this statement "Please ensure that you tell any additional adults that you have given us their contact details so that we can contact them if we are unable to speak to you if your child is unwell, has an accident or is uncollected at the end of the session. If they have any questions or queries regarding this, please direct them to contact xxxxxx on xxxxxxx. Thank you" Link to comment Share on other sites More sharing options...
AnonyMouse_25678 Posted April 27, 2018 Share Posted April 27, 2018 We were told at a GDPR training last night that to be compliant we needed to obtain the signature of the 'additional adults' on the enrolment form. The whole thing is a nightmare. Link to comment Share on other sites More sharing options...
FSFRebecca Posted April 27, 2018 Share Posted April 27, 2018 We took the view that it is reasonable (and that is key) to expect the parents to ask/inform the additional adults that they were giving their number to the setting. As long as you are only using the number for the purposes of contact in an emergency (so, not to invite them to your summer fete for example) then we decided it was a legitimate use. At our nursery, we do ask to meet all additional adults, with the parents / carers, before the opportunity for them to collect the child arises - we will tell them that we have their name and number and get their verbal agreement. Link to comment Share on other sites More sharing options...
AnonyMouse_30128 Posted April 27, 2018 Share Posted April 27, 2018 my feeling is...and this is just my thoughts that if you are putting someone's name down on a form then it is up to you as the giver to ensure it is ok. If you fill in forms for doctors/dentists and indeed passports you are asked for next of kin or emergency contacts. There is nothing that suggests you have to get them to sign. It assumes that you have the legal right to put these names on the form. It is not up to us as a setting to check this. I guess if you wanted to you could add a box saying do you have their permission to put their details on??? BTW hopetg who was running the course? there is already an awful lot of misinformation going around!! 1 Link to comment Share on other sites More sharing options...
AnonyMouse_7120 Posted April 28, 2018 Share Posted April 28, 2018 I also just added a line under those contacts saying ‘have they given you consent to add them to this form: Yes / No this had made me think about point 12 (which I was ignoring), I do have a form where an authorised person could take 2 days to get here, would an international phone call count 1 1 Link to comment Share on other sites More sharing options...
AnonyMouse_8282 Posted April 28, 2018 Share Posted April 28, 2018 I have just added that they [parent] sign to say they have advised and obtained permission from the emergency [or any other] pick-ups. 2 Link to comment Share on other sites More sharing options...
AnonyMouse_8282 Posted April 28, 2018 Share Posted April 28, 2018 3 hours ago, Mouseketeer said: this had made me think about point 12 (which I was ignoring), I do have a form where an authorised person could take 2 days to get here, would an international phone call count Well, I hope you'll charge at late fee whist waiting Link to comment Share on other sites More sharing options...
AnonyMouse_7120 Posted April 28, 2018 Share Posted April 28, 2018 19 minutes ago, louby loo said: Well, I hope you'll charge at late fee whist waiting Oh yes Loubyloo I hadn’t thought of that ! Link to comment Share on other sites More sharing options...
AnonyMouse_25678 Posted April 28, 2018 Share Posted April 28, 2018 I agree with the above and think the onus should be on the parent to inform the emergency contact and to be honest it is very unlikely they would put them down if they had not agreed - whole business is a minefield and doing my head in!! I asked the question about how likely it was that a small setting would be checked and the answer was very unlikely unless there was a serious breach and I think we already do everything to prevent that anyway. I will do an audit add a few bits to my letters, send out a Privacy Notice and try not to stress about it. 1 Link to comment Share on other sites More sharing options...
AnonyMouse_51431 Posted May 2, 2018 Author Share Posted May 2, 2018 Thanks everyone! will probably add something on the enrolement form to cover us! 1 Link to comment Share on other sites More sharing options...
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