Booking: Printing a register

[EmilyTapestrySupport]

This guide covers how to export and print a PDF register to use as a Paper Register from the Tapestry Booking system, using some data that may have been collected through the Online Register, if this is used. This tutorial provides more information on the Online Register feature.

Before you export a register from Tapestry you need to enable Booking and setup your children and schedules in the Booking system. Please see this guide to do this.

Once your Booking is setup, you are ready to export registers. Tapestry can generate registers based on bookings you have made for a single day or extended period.

To export a register first navigate to the Booking section of Tapestry:

 

Once Booking is open, select Registers (1) from the Booking menu, and then select Paper Register (2).

This will first show you the Export Options. We will cover the Layout options (7) later in the tutorial:-

(3) & (4) Start Date and End Date:  Choose the date you want the register to start and finish on. By default the Start Date and the End Date are the current date. Leave these as they are to export just today's register, or set a period of days or weeks to export several registers at once in the same document. You can also select a start date in the past if you need to backdate a register.

(5) &( 6) Rooms: A pair of radio buttons lets you choose between exporting a register for all children at your setting or exporting a register for a particular selection of rooms at your setting. Create combined register for all children creates a single register for each selected day.

 

 

If you choose to create separate registers for each room (1), you will be able to select which rooms you want to print registers for (2). When you have chosen the export options, then select Layout Options (3) to configure the layout of the register.

 

 

At the top of the Paper Register page, you will be able to select your Layout Options. Here you will be able to choose whether you would like to download a daily or a weekly register (1). You will also be able to select whether you would like the times to show each individual session for children, or just the times they will arrive and leave (2), (3).

Below this, you will be given a selection of optional fields you can choose to add to your paper register (4). You will also be able to select if you display the Booking notes and the Dropped by/Collected by information which may have been collected via the Online Register (5). Finally, you will be able to choose the order in which the children are listed on the register (6).

 

 

Once you have selected the Export and Layout options, you can select Generate PDF (1) to print the register.

 

 

In the next example we started with the 'Pre-school' room instead of 'Whole Setting', so Create separate register for each room is pre-selected, and that room is ticked (1). 

As described above, Create separate register for each room is used to create a register for a single room, or separate registers for different rooms on the same PDF document.

If desired you can tick all the rooms which will create a PDF with separate registers for each room included on the same document, or untick the 'Pre-school' room and select a different room for export.

When you are done just click Generate PDF (2).

 

 

Your generated PDF will look something like this:

 

 

You can then print this document using the normal method of printing for your PDF viewer and operating system.

 

 

Go back to Main Tutorials Page