Booking: Setting/changing your opening hours

[EmilyTapestrySupport]

This guide explains how to set (and change) your opening hours for the Tapestry Booking system.

The opening hours you configure for your setting are used as guidelines to create schedules for children and booking in extra sessions. You can override the opening hours on a individual basis if you want to book outside of regular opening times.

Note that school holidays and planned closures are added to Tapestry separately. Please see this other guide to configure those.

Part A) Click here for setting your opening hours as part of the Booking setup process

Part B) Click here for changing your opening hours when Booking is already setup

 

 

Part A) Setting your opening hours

Setting Opening Hours is one of the tasks you need to complete as part of the Booking setup process. Before starting make sure Booking is enabled on your account, which is explained in this separate guide.

On the Booking setup screen click 'Set Opening Hours' in the list of tasks:

 

 

 

You'll then see the Opening Hours screen. Initially each day will be blank indicating that the setting is not scheduled to be open that day:

 

 

You choose your opening hours for each day separately.

First, tick a day you want the setting to be open on (1) and then you should see the Opens and Closes fields appear, with the default opening and closing time of 08:00AM to 17:30PM prefilled (2):

 

 

To change the opening and closing hours, just click the field and select the time from the drop down (1), or manually type in a new time, though you must type in the format "HH:MM" for it to be accepted by the field. For example for two o'clock you must type "14:00" in the box, not "1400" or "2pm".

When you have selected all the days and hours you want to be open press Save Changes (2) at the bottom of the screen.
 

 

You'll then see the Set Opening Hours task is shown as completed, and you can complete the rest of the booking setup:

 

 

Part B) Changing your opening hours

You can easily change your opening hours to reflect changes at your setting.

It's worth bearing in mind that changing the hours or days your setting regularly opens won't alter any existing schedules you've setup for your children, so you may want to create new regular schedules for your children to match the new opening pattern.

You can do this from the 'Booking' section of Tapestry:

 

Then click on 'Config' (1) from the left-hand menu and select 'Opening Hours' (2).

 

 

 

You can make the following changes on the Opening Hours screen:

1) Enable/Disable day: Check the box by a particular day to set that day as 'Open' and uncheck the box to change it to closed. In this example Monday to Friday are 'Open' and Saturday and Sunday are 'Closed' but checking the box by those days would set them as 'Open'.

2) Change Opening or closing times:

To change Opening and Closing times just click the field and select the time from the drop down (2), or manually type in a new time, though you must type in the format "HH:MM" for it to be accepted by the field. For example for two o'clock you must type "14:00" in the box, not "1400" or "2pm".

When you have selected all the days and hours you want to be open press Save Changes (3) at the bottom of the screen.

 

 

 

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