EmilyTapestrySupport

Hi Weavers, Welcome to the June Tapestry newsletter. It’s been another busy month here at Tapestry. We have released two new features, welcomed three new members of staff to the team (remotely!) and continued to work on creating supporting resources to help you with home learning and now, end of year transitions. In this newsletter we’ll introduce our new features as well as a compilation of all the resources we have to help you with the end of year process on Tapestry. Let’s get started! New Features Enrolling Children Earlier this month we added the ability to add children as ‘enrolling’. It’s possible to do this individually or in bulk. Children who are enrolling do not contribute to the number of active children on your package and you can’t use the full functionality of Tapestry with them. The following actions can be completed with children who are enrolling: Add them to groups Link them to relatives Assign them to staff as key children Complete their All About Me Print name labels for them As files within the Documents feature aren’t linked to specific children, you could also make files accessible to enrolling children’s relatives within Documents To add children as enrolling you can follow our tutorials for adding children individually and adding them in bulk. Once you have done so, this tutorial talks you through how to activate them. Please note, you can only add as many enrolling children as you have active child spaces, so for example if you have our up to 60 child package, you would only be able to add 60 enrolling children. Also, once you make an enrolling child active, it’s not possible to change them back to enrolling. Access to accident forms outside of the Care Diary For schools and settings who want to use the accident forms on Tapestry but for whom the Care Diary is not age-appropriate, we have now added the ability to enable accidents separately from the Care Diary. This can be done by any manager on an account by going to the Control Panel – Features. It’s not possible to have both Accidents and the Care Diary enabled on your account. Therefore, if you are using one and swap to the other, the previously enabled one will be disabled. If you do this, any completed accident forms from the previously enabled feature will show up in the current one. In addition, if you have the Care Diary turned on and start using Accidents, all your Care Diary entries will be saved and can be accessed if you start using the Care Diary again. To find out how to enable Accidents separately from the Care Diary, take a look at this tutorial. You can then follow this one which explains how to use the Accidents feature. If you’re interested in accessing the accidents section within the Care Diary and using the Care Diary as a whole, this tutorial will explain how to enable the Care Diary on your account. You can then follow this one to see how to complete an accident form here. What to do at the end of the year Videos Make sure to subscribe to our YouTube channel where we will be posting a range of video tutorials which will talk you through the different steps you might want to take on your account at the end of the year. You can watch our first end of year video tutorial on how to download children’s learning journals individually and in bulk here. Written tutorials You can also find all our written tutorials about academic year changeover in the ‘End of Year’ section of our main tutorials page. Tutorials here include how to download children’s learning journals, how to transfer children between packages and how to delete children from your account. Articles To make sure you have covered every step you may need to take on your Tapestry account when you transition between academic years, take a look at this article, which breaks the whole process down into nice, easy to follow steps. If you are adding new parents or relatives to your Tapestry account, we have written an article which covers all the data protection and safeguarding considerations you might need to think about before you add them. You can read this online here. If you are new to Tapestry, we would suggest you don’t add parents or relatives onto your account until you feel confident using Tapestry. Then, if parents have any queries, you’ll be ready to help them. Need to add new children before deleting your current cohort? If you want to add your new cohort of children but aren’t ready to delete the current children, you may want to use our new enrolling feature to add the new children, though please note, you can’t use the full functionality of Tapestry with children that are enrolling. See the new features section of our newsletter to see how to add children as enrolling. If you would like to be able to make observations, memos or activities to share with the parents of new children then you will need to add the children as active to your account. To discuss your options of adding the new children as active if you don’t have enough free child spaces on your account, please get in touch with us by emailing customer.service@eyfs.info.

Hi Weavers, Welcome to the May edition of our monthly newsletter. We hope you are all managing to keep well and are staying safe. We have continued with our resources to support home learning and to help you stay connected with parents and carers, including podcasts, activity infographics and new activities in the Tapestry Activities Catalogue in our Activities feature. You can find links to all these resources and more on our Coronavirus information page here. Let’s take a look at our other news from the month. Ability to order media Now available on the browser version of Tapestry is the ability to order media (photos and videos) within observations, memos, reports, reflections, planned activities and activities in your own collection. You can do this when adding or editing one of the posts just using up and down arrows on the right-hand side of each piece of media. Videos, audio clips, and pictures sit separately to documents when the page is saved (documents appearing below them in their own section), but you can change the order of them in each of their groups. You can read this post for more details about this. Activity Infographic: New Starters To help support parents and carers who have children due to start primary school in September and who are currently learning at home, we have created a list of simple things they can do with their child to help them prepare for Reception. You can download this from our new activity infographics page on our information site. Also available on this page are activity infographics for EYFS, KS1, KS2 and SEND children. We hope you find them helpful! Tapestry for Key Stage If any of you are considering using Tapestry with KS1 and KS2 children next year, we have written an article explaining some of the Tapestry features that you can use with Key Stage children and how they can benefit teaching and learning. You can read this online here. If you are interested in finding out more about using Tapestry in KS1 and KS2, you can also get in touch with us by emailing customer.service@eyfs.info. New Tapestry Contract If you are a manager on Tapestry, you may have recently been notified about a new version of our Tapestry contract. There haven’t been any fundamental changes to the contract, but some of the main ones include our business address being amended, updating language now the UK has left the EU and updates due to us changing our payment provider for our billing and customer support. Please note, this new version of our contract doesn’t affect your subscription or subscription dates in any way. Also, agreeing to the contract does not mean you are agreeing to renew Tapestry for another year. We would recommend reading the contract though and if you are happy with it, agreeing, for your own GDPR compliance. This can be done by clicking on the yellow banner at the top of your screen or by going to the Control Panel -> Contracts on your account. If you have any questions about the new contract, you can email tapestry.support@eyfs.info. Want to add new starters? If you are wanting to add new starters to your account now ahead of the new academic year, please do email us at customer.service@eyfs.info from an email linked to your account and one of our support team will be happy to discuss the different options available to you. Feature Focus: Adding a Tapestry login link to your device home screen If you prefer to access Tapestry through the browser version and you use a mobile or tablet device to do so, a top tip to make it easier to do this is to save a link to the Tapestry login page on a browser to your device home screen, just like an app! To do this you just need to go to the Tapestry login page (tapestryjournal.com) on a browser of your choice on your device. Then go to the browser settings, these may be at the top or bottom of your screen depending on what type of device you are using. Then select the option ‘Add to home screen’ (it may not say these words exactly, but it should say something very similar!). You can then choose what it is labelled as e.g. Tapestry Browser, and it will either be placed on your screen or you will have the choice where to place it. After following these steps, you will see an icon on your screen which you just need to tap on to open the login page. This quick video tutorial also shows you how you can do this. Reminders Please note that we changed our bank account last year, so if you have an invoice that requires payment, you will need to ensure the details you hold for us are up to date. You can find the correct bank details for us on your invoice. If you would like them confirmed, please email us at customer.service@eyfs.info. If you are paying an invoice by BACS, to ensure there is no delay in processing your payment, please do also make sure to send a remittance advice with your invoice number included to bacs@eyfs.info and include your invoice number in your payment reference.

News in brief New Features Activity Infographics New podcast episodes Hi Weavers, We hope you are all managing to stay well and safe during this difficult time. All our staff are working from home, but we are still offering a full service for our Tapestry users. We have also been working hard to add new features and create resources to help you with your remote teaching and learning and ensuring you can stay connected with children and families. If you have any ideas for tweaks to existing features or new features you think would be of benefit to you, please do get in touch with us by emailing customer.service@eyfs.info. Let’s start by taking a look at the new features we’ve been able to add this month. Activities This brand new addition to Tapestry provides you with a catalogue of activity ideas added by our education team. You can browse this catalogue, move activities to your own collection where you can also add your own, and plan activities based on these ideas. Activities in your own collection and in the Planned Activities section can be shared with relatives so they can complete the activities at home. Activities can then be linked to observations to show the journey of an idea becoming an activity that is then experienced by a child or children. This playlist of videos will talk you through how to set up and use this on your account. Scheduling It is now possible to schedule posts on Tapestry (observations, memos and activities) to be released to parents/relatives at specific times of day and on specific dates of your choosing. It is very quick and easy to do; this tutorial talks you through how. Please note, this is only currently available on the browser version of Tapestry and the latest version of the iOS app. We are working on adding this to the Android app as well. Audio Files As well as photo, videos and documents, you can now add audio files to your observations, memos, activities and reflections of up to 30 minutes or 5GB on Tapestry. This can be done by using the ‘Add Files’ button within a post. Whilst you can see and listen to audio files on the app, at the moment it’s only possible to upload these through the browser version. Remember it is possible to access the browser version through a phone or tablet, you just need to use a browser on your device. App Updates There have been two recent updates to the iOS app which include several new features such as clickable links, extended video limits, the ability to open attached files and the ability to schedule observations. To access all these new additions, you just need to update your app from the App store, the most recent version is 4.1.9. You can also read this post for more details. We also have a new beta version of the Android app available which includes clickable links, extended video limits and the ability to open files attached to observations. This version of the app isn’t live to everyone on the Play store yet, but anyone can sign up to the beta. If you are interested in finding out more about this or signing up, have a read of this post. Activity Infographics We have had a fantastic response to our weekly activity infographics. We’re so glad so many of you are finding them helpful. Our activity infographics are a collection of fun EYFS activities that can be done easily with a child or children at home to support their development . Each week we take turns to focus on activities that correlate with either the Prime or Specific Areas of Learning. They are announced on our social media channels (Twitter and Facebook) every Thursday evening and they can be downloaded from our Coronavirus info page. On there you can also download all the previous weeks’ infographics too. Podcasts We are still recording weekly episodes of our podcast on a range of topics to help you with remote learning during the lockdown, including interviews with other practitioners with their tips and advice. You can find all our podcasts available on Spotify, Google Podcasts, Apple Podcasts and over on our Simplecast page. Feature Focus: Notifications Now more than ever, it is important to maintain communication with parents/relatives at your setting. One of the helpful ways you can do this through Tapestry is by setting it so parents receive notifications when you add something for them to look at. You can make sure you have this option enabled by going to the Control Panel -> User Permissions -> Relatives -> Notifications. The option ‘Receive Notifications’ will need to be set to permitted . If you have this option turned on and parents are not receiving notifications, you can look at this tutorial which will talk you through what to do.